Operational Contract Support: Actions Needed to Enhance Capabilities in the Pacific Region
Highlights
What GAO Found
U.S. Pacific Command (PACOM) does not fully account for contractor personnel in a steady-state, or peacetime, environment and lacks a process to vet foreign vendors. Department of Defense (DOD) guidance requires the accounting of certain contractor personnel during contingency operations, but is unclear for steady-state environments. PACOM issued limited guidance in November 2016 to address accountability processes in contingency and steady-state environments, and PACOM and some of its components use multiple mechanisms to account for contractor personnel, resulting in inconsistencies in the numbers of contractor personnel accounted for, which could present difficulties in an emergency or contingency operation. Additionally, PACOM lacks a foreign vendor vetting process due to a lack of DOD guidance identifying what vendor vetting processes should be established at combatant commands. PACOM has taken some action on vendor vetting, such as including vetting in exercises and screening some contractor personnel, but it lacks a process that includes details, such as under what circumstances a vetting cell should be established. DOD guidance specifying under what circumstances a vetting cell should be established would better position PACOM to avoid contracting with the enemy in high-threat areas.
PACOM established an interim operational contract support (OCS) organizational structure through a pilot program that ends in June 2017. PACOM officials stated that, upon completion of the pilot, they intend to establish the structure as an enduring OCS capability within the command's logistics directorate. The intent is to provide the combatant command, subordinate unified commands, and service components a central entity to integrate OCS across joint functions, such as directorates dealing with personnel or intelligence. However, service component officials stated that PACOM's OCS organizational structure might have been more effective if it engaged all joint staff functions, including directorates beyond logistics. DOD, Joint Staff, and PACOM guidance identify the important role that directorates beyond logistics should play as stakeholders in OCS. Similarly, GAO has previously reported on the challenges DOD has faced integrating OCS in functional areas beyond logistics. By considering ways to expand its OCS organizational structure beyond the logistics directorate and better integrate the equities of other directorates, PACOM could be better positioned to build on the progress made during the pilot program.
PACOM has integrated OCS into key planning documents, as required by guidance, by developing OCS annexes for 6 of its 11 operational, concept, and campaign plans. Officials added that they will continue to update the remaining plans as planning cycles and resources allow. However, the annex appendixes generally lack key details, such as contractor management and support estimates. PACOM officials told GAO that such details are determined through requirements development at the service component commands, but challenges exist related to these issues due to unclear guidance. Without guidance that clarifies the requirements-development process for OCS annexes, PACOM will continue to lack important details that are needed to determine OCS requirements for operations.
Why GAO Did This Study
A key element of DOD military strategy since 2012 has been a rebalance of U.S. presence and capabilities toward the Asia-Pacific region, PACOM's area of responsibility. U.S. military personnel in this region rely on contracted services to provide support to military operations. PACOM's humanitarian and disaster-relief efforts in response to a May 2015 earthquake in Nepal highlighted the importance of OCS in the Asia-Pacific region.
GAO was asked to assess PACOM's processes to plan for, manage, and oversee contractors that support military operations in the Asia-Pacific region. This report assesses the extent to which PACOM (1) has accounted for contractor personnel and has a process to vet foreign vendors; (2) has established an organizational structure to manage and oversee OCS; and (3) has integrated OCS into key planning documents. GAO reviewed documents and data, interviewed relevant officials involved in OCS activities in the region, and analyzed OCS annexes to certain plans.
Recommendations
GAO is making six recommendations, including that DOD and PACOM develop or update guidance related to contractor personnel accountability, vendor vetting, and OCS organizational structure; and that PACOM develop guidance that clarifies requirements development for plans. DOD concurred with two recommendations and partially concurred with four. GAO continues to believe the recommendations are valid, as discussed in the report.
Recommendations for Executive Action
| Agency Affected | Recommendation | Status |
|---|---|---|
| Department of Defense | To enable the department to enhance its visibility over contractor personnel for whom it may become responsible in the event of contingency and other applicable operations, the Secretary of Defense should, in coordination with the Chairman of the Joint Chiefs of Staff, update accountability guidance clarifying the types of contractor personnel that are to be accounted for in a steady-state environment. |
Open
DOD concurred with our recommendation, but as of September 2022, has not yet taken steps to implement it. DOD stated that DOD Instruction 3020.41, Operational Contract Support, is being updated, and will include guidance on the types of contractor personnel that are to be accounted for. As of April 2024, this guidance has not been updated. OSD officials estimate the issuance of the instruction to be July 2024. This recommendation will remain open at this time.
|
| Department of Defense | To enable PACOM to consistently account for contractor personnel in its area of responsibility, the Secretary of Defense should direct the PACOM Commander to clarify contractor personnel accountability guidance for the collection of all contractor personnel data in a steady-state environment and specify a system of record, such as SPOT, for the collection of this information. |
Closed – Implemented
U.S. Indo-Pacific Command (Indo-PACOM) has updated guidance and identified a system of record to consistently account for contractor personnel in its area of responsibility, as we recommended in June 2017 in our report, "OPERATIONAL CONTRACT SUPPORT: Actions Needed to Enhance Capabilities in the Pacific Region (GAO-17-428)." In that report, we found that Indo-PACOM did not fully account for contractor personnel in a steady-state, or peacetime, environment. Additionally, we found that Indo-PACOM and some of its components used multiple mechanisms to account for contractor personnel, resulting in inconsistencies in the numbers of contractor personnel accounted for, which could present difficulties in an emergency or contingency operation. We recommended that, in order to enable Indo-PACOM to consistently account for contractor personnel in its area of responsibility, the Secretary of Defense direct the Indo-PACOM Commander to clarify contractor personnel accountability guidance for the collection of all contractor personnel data in a steady-state environment and specify a system of record, such as the Synchronized Predeployment and Operational Tracker (SPOT), for the collection of this information. DOD partially concurred with our recommendation and has taken steps to implement it.Specifically, in February 2018, Indo-PACOM issued Instruction 0601.7, Headquarters U.S. Pacific Command (PACOM) Operational Contract Support (OCS), which directs its manpower and personnel directorate to issue guidance to implement the use of SPOT to maintain contractor accountability, delineate authorized government services to contractors, and provide visibility of DOD contractors. The instruction also directs service component commands to provide reporting and analysis on DOD contractors contained in SPOT. Additionally, U.S. Forces-Japan has implemented SPOT to improve contractor personnel data collection and reporting. These actions, as well as DOD's formal response to our report and statements made by DOD officials in May 2019, demonstrate that DOD has implemented this recommendation; as such, we have closed the recommendation as implemented.
|
| Department of Defense | To ensure that combatant commands are not contracting with entities that may be connected to or supporting prohibited organizations, the Secretary of Defense should, in coordination with the Chairman of the Joint Chiefs of Staff, develop and issue guidance that clarifies the foreign-vendor vetting steps or process that should be established at each combatant command, including the operational conditions under which a foreign-vendor vetting cell should be established. |
Closed – Implemented
The Office of the Secretary of Defense (OSD) has issued vendor threat mitigation (formerly known as vendor vetting) guidance, as we recommended in June 2017 in our report, "OPERATIONAL CONTRACT SUPPORT: Actions Needed to Enhance Capabilities in the Pacific Region (GAO-17-428)." In that report, we found that DOD guidance does not require combatant commands to establish vendor vetting processes, or specify under what conditions a vendor vetting process or cell should be established. We recommended that, to ensure that combatant commands are not contracting with entities that may be connected to or supporting prohibited organizations, the Secretary of Defense, in coordination with the Chairman of the Joint Chiefs of Staff, develop and issue guidance that clarifies the foreign-vendor vetting steps or process that should be established at each combatant command, including the operational conditions under which a foreign-vendor vetting cell should be established. DOD partially concurred with our recommendation and has taken steps to implement it. In July 2022, the Office of the Under Secretary of Defense for Acquisition and Sustainment within OSD issued DOD Directive 3000.16, Vendor Threat Mitigation, which establishes policy and assigns responsibilities for vendor threat mitigation to identify and address threats posed by vendors that oppose U.S. allies' or partners' interests or pose a threat to national security. Additionally, the guidance assigns responsibility to combatant commanders to define the scope, establish command policy, determine priorities and oversee execution of vendor threat mitigation processes; plan, execute and synchronize vendor threat mitigation activities within their assigned areas of responsibility; and share information on vendor risks with whole-of-government partners, as appropriate. These actions demonstrate that DOD has implemented this recommendation.
|
| Department of Defense | To ensure that PACOM is not contracting with entities that may be connected to or supporting prohibited organizations, while awaiting DOD guidance on vendor vetting, the Secretary of Defense should direct the PACOM commander to consider developing vendor vetting guidance as other combatant commands have done, to prepare for the event that PACOM becomes actively engaged in hostilities. |
Closed – Implemented
U.S. Indo Pacific Command (Indo-PACOM)-previously known as U.S. Pacific Command (PACOM)-has updated guidance to address vendor threat mitigation, also referred to as vendor vetting, as we recommended in June 2017 in our report, "OPERATIONAL CONTRACT SUPPORT: Actions Needed to Enhance Capabilities in the Pacific Region (GAO-17-428)." In that report, we found that Indo-PACOM did not systematically vet foreign vendors or have a vendor vetting process in place to preemptively identify vendors that support criminal, terrorist, or other sanctioned organizations, due in part to a lack of DOD guidance specifying under what conditions a vendor vetting process or cell should be established. We recommended that, to ensure that PACOM is not contracting with entities that may be connected to or supporting prohibited organizations, while awaiting DOD guidance on vendor vetting, the Secretary of Defense direct the PACOM commander to consider developing vendor vetting guidance as other combatant commands have done, to prepare for the event that PACOM becomes actively engaged in hostilities. DOD concurred with our recommendation and has taken steps to implement it. Specifically, INDO-PACOM has incorporated vendor vetting guidance into new and updated command-level instructions for operational contract support (OCS) and antiterrorism, and has refined processes to continually incorporate the latest vendor vetting guidance during operations planning and annex development. DOD's formal response to our report, as well as statements made by DOD officials in June 2020, indicate that DOD's actions were influenced by our recommendation.
|
| Department of Defense | To enable OCS to be fully embedded in the command structure at the command and continue to build upon the progress of integrating OCS into the command, as PACOM updates OCS guidance, the Secretary of Defense should direct the PACOM Commander to consider ways to ensure all joint staff functions beyond the logistics area are fully integrated into its OCS organizational structure and OCS Integration Cell. |
Closed – Implemented
U.S. Indo Pacific Command (Indo-PACOM)-previously known as U.S. Pacific Command (PACOM)-has updated guidance to integrate joint staff functions beyond the logistics directorate into operational contract support (OCS) organizational structure and the OCS Integration Cell, as we recommended in June 2017 in our report, "OPERATIONAL CONTRACT SUPPORT: Actions Needed to Enhance Capabilities in the Pacific Region (GAO-17-428)." In that report, we found that Indo-PACOM established an interim OCS organizational structure in a pilot program that ended in June 2017 and officials stated that upon completion of the pilot, the command intended to establish an enduring OCS capability within the logistics directorate. However, service component officials stated that PACOM's OCS organizational structure might have been more effective if it engaged all joint staff functions, including directorates beyond logistics. We recommended that, to enable OCS to be fully embedded in the command structure and continue to build upon the progress of integrating OCS into the command, as PACOM updates OCS guidance, the Secretary of Defense direct the PACOM Commander to consider ways to ensure all joint staff functions beyond the logistics area are fully integrated into its OCS organizational structure and OCS Integration Cell. DOD partially concurred with our recommendation and has taken steps to implement it. Specifically, in February 2018, Indo-PACOM issued Instruction 0601.7, Headquarters U.S. Pacific Command (PACOM) Operational Contract Support (OCS), which identifies OCS responsibilities for all joint staff functions at the command. For example, the instruction directs the personnel directorate to issue guidance on implementing systems for maintaining contractor accountability and provide visibility of DOD contractors. The instruction also directs the intelligence directorate to support the operations and logistics directorates to develop priority intelligence requirements related to OCS. Additionally, the instruction directs the planning and policy directorate to issue guidance to ensure OCS is integrated and documented in plans and orders, and to identify OCS objectives, effects and limitations that the use of contracted support may impact. These actions demonstrate that DOD has met the intent of this recommendation.
|
| Department of Defense | To enable PACOM to better identify OCS requirements and incorporate those requirements into Annex Ws and their appendixes, the Secretary of Defense should direct the PACOM Commander to develop guidance that clarifies roles and responsibilities and the process that should be followed for OCS requirements development. |
Closed – Implemented
U.S. Indo Pacific Command (Indo-PACOM) has updated guidance and implemented a process support tool for operational contract support (OCS) requirements development, as we recommended in June 2017 in our report, "OPERATIONAL CONTRACT SUPPORT: Actions Needed to Enhance Capabilities in the Pacific Region (GAO-17-428)." In that report, we found that OCS annexes to planning documents-known as Annex Ws-generally lacked key details, such as contractor management and support estimates, which are determined through the requirements development process at the service components commands; but that challenges exist related to these issues due to unclear guidance. We recommended that, in order to enable Indo-PACOM to better identify OCS requirements and incorporate those requirements into Annex Ws and their appendices, the Secretary of Defense direct the Indo-PACOM Commander to develop guidance that clarifies the roles and responsibilities and the process that should be followed for OCS requirements development. DOD partially concurred with our recommendation and has taken steps to implement it. Specifically, in February 2018, Indo-PACOM issued Instruction 0601.7, Headquarters U.S. Pacific Command (PACOM) Operational Contract Support (OCS), which directs the Indo-PACOM logistics directorate to develop and issue OCS plans and guidance, including Annex Ws, in coordination with other directorates and staff. The instruction also directs Joint Contingency Acquisition Support Office planners from Defense Logistics Agency to support the command's preparation of plans by coordinating Annex Ws and collecting, analyzing, and disseminating requirements information. Moreover, the instruction identifies requirements development as a key aspect of OCS planning. Additionally, Indo-PACOM implemented a classified requirements development support tool to improve guidance and execution of OCS capability in its area of responsibility. These actions, as well as DOD's formal response to our report and statements made by DOD officials in May 2019, demonstrate that DOD has implemented this recommendation; therefore, we have closed this recommendation.
|